Privacy policy for webinars

INTRODUCTION

This privacy policy applies for webinars hosted by Agendi Inc (530 7^th Avenue, Suite 902, NYC, NY, 10018 – EIN: 35-2554035) and its subsidiary, Agendi Ltd (7 Bell Yard, London, England, WC2A 2JR – UK company number #13049662).

At Agendi, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard the personal information you leave with Agendi when you participate in webinars hosted by Agendi or its collaborators. By attending a webinar hosted by Agendi, Agendi will assume that you have read and accepted the terms set out herein.

INFORMATION WE COLLECT

We will collect personal information that you provide when you register for our webinar. This may include, but is not limited to, your name, email address, job title, company name, and contact details.

During the webinar, we may collect information about your participation, including questions asked, polls answered, and interactions with the webinar content.

We may collect technical information about your device and internet connection, such as your IP address, browser type, and operating system, to ensure the smooth delivery of our webinar.

HOW WE USE YOUR INFORMATION

We may use the personal information we collect about you in relation to a webinar hosted by Agendi for the following purposes:

• Providing the Webinar Service: We use your registration information to facilitate your participation in the webinar and to communicate important information related to the webinar, such as reminders and follow-up emails.
• Improving Our Services: We may analyze usage information to understand how our webinars are being utilized and to improve the quality of our content and delivery.
• Marketing Communications: With your consent, we may use your contact information to send you promotional materials or information about future webinars or related services.

Except as set out herein, your personal information will not be shared with third parties for marketing purposes without your explicit consent. We are committed to ensuring that your personal data is treated securely and in accordance with applicable data protection laws, including GDPR.

If you have any questions or concerns regarding the use of your personal information for marketing purposes, please do not hesitate to contact us.

RECORDING

Agendi webinars may be recorded for quality, training, and content distribution purposes. Where a webinar is recorded, this will be communicated to participants in advance (for example, in the event description or at the start of the session).

Recordings may include:

• Audio and video of presenters
• Shared presentation materials
• Chat messages, questions submitted via Q&A, and poll responses
• Participant names and company names as displayed in the webinar platform

Participants are not required to enable video or audio during the webinar. If you prefer not to be recorded, you may choose to keep your camera and microphone turned off and refrain from using the chat or Q&A functions.

Recordings may be:

• Shared with registered participants after the event
• Published on our website or social media channels
• Used for future marketing or educational purposes

Recordings will be retained for a limited period consistent with our data retention practices.

LEGAL BASIS FOR PROCESSING

We process your personal data based on one or more of the following legal grounds:

• Consent: Your voluntary consent for specific purposes, for example by participating in webinars hosted by Agendi and thereby accepting the terms of this Privacy Policy.
• Contractual Necessity: To fulfill a contract with you, such as providing access to our webinar.
• Legitimate Interests: Pursuing our legitimate interests, provided your fundamental rights and interests do not override those interests.

DATA SHARING AND DISCLOSURE

We may share your personal information

• with Service Providers: Third-party service providers who assist us in hosting, analyzing, or managing our webinar.
• or for Legal Compliance: When required by law or to protect our rights, safety, or the rights, safety, or property of others.

DATA RETENTION

We retain personal data collected in connection with our webinars only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

In particular:

• Registration data (such as name, email address, job title, and company) is retained for up to three (3) years following your participation in a webinar, unless you request deletion earlier or we are required to retain it for legal reasons.
• Marketing data is retained until you withdraw your consent or opt out of receiving communications from us.
• Webinar participation data (such as chat messages, poll responses, and submitted questions) is retained as part of the webinar record and subject to the same retention period.
• Webinar recordings are retained for up to three (3) years from the date of the webinar, unless they are archived for ongoing educational or marketing purposes. Where recordings are published externally, they may remain accessible for a longer period unless removal is requested and legally required.

At the end of the applicable retention period, personal data will be securely deleted or anonymized.

INTERNATIONAL DATA TRANSFERS

Where personal data is transferred outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent mechanisms.

In connection with hosting and managing our webinars, Agendi may use third-party service providers (such as webinar hosting platforms, cloud storage providers, CRM systems, and email communication tools) that process personal data outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we ensure that appropriate safeguards are in place in accordance with applicable data protection laws.

YOUR RIGHTS

You have certain rights regarding your personal data under applicable data protection laws, including:

• Access: The right to access and obtain a copy of your personal information.
• Rectification: The right to request correction of your inaccurate or incomplete personal data.
• Erasure: The right to request the erasure of your personal data under certain conditions.
• Withdraw Consent: The right to withdraw your consent at any time, where we rely on your consent for processing.
• Opt-out: You can opt-out of receiving marketing communications from us by following the instructions included in those communications.

If you believe that your personal data has been processed in a manner that does not comply with applicable data protection laws, you have the right to lodge a complaint with your local supervisory authority.

For individuals in the European Union, this may be the data protection authority in your country of residence or the authority where Agendi operates.

SECURITY

We implement appropriate technical and organizational measures to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction.

Despite our best efforts, no method of transmission over the internet or electronic storage is completely secure, and therefore we cannot guarantee absolute security.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Statement from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated Privacy Statement on our website or by other means of communication.

CONTACT US

If you have any questions, concerns, or requests related to your privacy or this Privacy Policy, please contact us here.